Never lose a contract to missed requirements again
ProposalPilot helps teams track every RFP requirement, manage compliance checklists, and submit winning proposals — so nothing slips through the cracks.
7
89%
3
12hrs
Avg. saved per proposal
500+
Teams using ProposalPilot
98%
Requirement capture rate
3x
More proposals submitted
Why ProposalPilot?
Stop losing contracts because of missed requirements buried on page 14 of a 22-page RFP.
Requirement Extraction
Upload any RFP document and extract every compliance requirement, deadline, and deliverable into a structured checklist.
Compliance Tracking
Track the status of every requirement from not started to verified. Know exactly where your proposal stands at a glance.
Compliance Analytics
Real-time dashboards show completion rates, risk areas, and priority items so you can focus effort where it matters most.
Team Collaboration
Assign requirements to team members, leave notes, and coordinate responses across departments without losing track.
Deadline Management
Never miss a submission deadline. Track project timelines and get visibility into which requirements need attention first.
Quality Assurance
Built-in verification workflow ensures every requirement is addressed and reviewed before you hit submit.
From RFP to winning proposal in 4 steps
Create your project
Start a new project for each RFP. Add the client name, deadline, and any notes to keep your team aligned from day one.
Add every requirement
Enter each requirement from the RFP with its section reference, priority level, and description. Never miss a hidden requirement again.
Track compliance
Work through each requirement, draft your response, and mark items as addressed. Watch your compliance score climb in real time.
Submit with confidence
Review your compliance dashboard, verify all requirements are addressed, and submit knowing nothing was missed.
Trusted by proposal teams everywhere
“We lost a $200K contract because we missed an accessibility requirement buried on page 14 of the RFP. ProposalPilot makes sure that never happens again.”
Sarah Chen
Business Development Director, Apex Consulting
“Our proposal win rate jumped from 22% to 41% in six months. The compliance tracking dashboard alone was worth the investment.”
Marcus Johnson
Proposal Manager, TechBridge Solutions
“I used to spend hours re-reading RFPs to make sure I didn't miss anything. Now I enter requirements once and track everything in one place. Absolute game-changer.”
Elena Rodriguez
Freelance Consultant, Rodriguez & Associates
Plans for every team size
Start free, upgrade when you need more power. No credit card required.
Starter
Free
- Up to 3 active projects
- Manual requirement entry
- Basic compliance tracking
- Export to PDF
Pro
$29/mo
- Unlimited projects
- AI-powered requirement extraction
- Priority & risk scoring
- Team collaboration
- Compliance analytics dashboard
- Priority support
Team
$79/mo
- Everything in Pro
- Unlimited team members
- Proposal template library
- Custom compliance frameworks
- Audit trail & version history
- Dedicated account manager
- SSO & advanced security
Frequently asked questions
ProposalPilot works with any type of RFP, RFQ, or RFI across all industries. Whether it is a government procurement, enterprise IT project, or creative services bid, you can track every requirement in a structured format.
Create a project, then add each requirement manually with its section reference, description, and priority level. This ensures every requirement is captured and nothing is overlooked.
Yes. Team members can view projects, update requirement statuses, and add response notes. The Pro and Team plans include full collaboration features with role-based access.
Absolutely. The Starter plan includes up to 3 active projects with basic compliance tracking. Upgrade to Pro for unlimited projects and advanced features.
Your RFP data is encrypted at rest and in transit. We use enterprise-grade infrastructure with SOC 2 compliant hosting. Your data is never shared with third parties.
Ready to win more contracts with ProposalPilot?
Join hundreds of teams already using ProposalPilot to track RFP requirements and submit winning proposals.